FAQ

What is the Emergency System for Advanced Registration of Volunteer Health Professionals (ESAR-VHP)?

The mission of the ESAR-VHP program is to establish a national interoperable network of state based volunteer registration systems for managing volunteers at all tiers of response. Each system verifies the identity, credentials, certifications, licenses, and hospital privileges of health professionals who volunteer to provide health services during a public health emergency.

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What is Wyoming Activation of Volunteers in Emergencies?

Your ESAR-VHP system is an initiative to pre-register, manage, and mobilize clinical and non-clinical volunteers to help in responding to all types of disasters. The volunteer management system is part of a nation-wide effort to make sure that volunteer professionals can be quickly identified and their credentials checked so that they can be properly utilized in response to a public health emergency or disaster.

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What are the functions of Wyoming Activation of Volunteers in Emergencies?

Information pertaining to individual volunteers such as contact information, licensure, credentials, training history, response experience and skills is collected and maintained. It also serves as the system for identifying, activating, and deploying volunteers during disasters, and functions as a communication tool for providing volunteers with information about training and exercises.

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How do I register?

Registering is as simple as logging on to the web site and entering the information requested. Select "Register Now" button on the home page to begin the registration process. If you are an existing member of a participating program, please indicate your participation in that program during the registration process. You should have information about your applicable license and contact information available in order to complete the registration process. You may start and stop the registration process at any time. Simply log in to the system using the username and password you have created to complete any sections you have not finished.

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Is my information safe?

Every possible step relating to data integrity and security is taken by the staff in order to prevent abuse and protect participants' privacy. Please review the Privacy Policy and contact us if you would like further information.

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Who will have access to my personal data?

You, your local volunteer program administrator, specified staff at local Emergency Preparedness centers, and the vendor contracted to maintain the Site and its services will have access to the data. Anyone with access to the data will be trained in proper security and privacy procedures. Your information will be contained within a central, secure database. Your information will ONLY be used to engage you in activities related to your local volunteer program, including recruitment for participation in a disaster drill or exercise, to provide you with program information or to request your assistance at the time of a large-scale disaster or public health emergency.

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I have already started registering with this System. How do I complete the registration process?

If you have started but have not completed registering, you will need to log in with the username and password you initially provided when you started the registration process. If your account is not in the system, you will need to start the registration process from the beginning.

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How will I update or change my information?

During registration, you will set a secure and unique user name and password. You will need this information to reenter on the website to update your contact information, obtain general program information, or to register for the program's online training courses.

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How often should I update my information?

We request that you update your information any time you have a change in status. In addition, we recommend that you check your profile and update as needed every six (6) months. Licensure information must be kept up to date or your volunteer participation may be limited. The volunteer database may contact you in the event of an emergency, so, it is important that you keep your contact information up to date in order to be contacted if needed.

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Is it required that I register now, or may I decide if and when a crisis occurs?

Advanced registration is encouraged to enable the state to produce an immediate list of credentialed volunteers that may be needed in the event of an emergency. The ability to quickly identify and contact volunteer healthcare professionals who have the specific skills and competencies needed to care for people who are injured or ill, is the primary function of the registry. In addition to providing the ability to check credentials in advance of a large-scale disaster or public health emergency, the volunteer registry will serve as a resource and tracking mechanism for emergency training opportunities offered to volunteers. It will also help ensure that volunteers and services are available during a disaster or public health emergency, when needs are at a critical level.

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What is the Medical Reserve Corps?

Medical Reserve Corps (MRC) is part of a nationwide initiative to pre-register, manage, and mobilize volunteers to help their communities respond to all types of disasters. MRC units also help to foster disaster preparedness on a local level and serve as Ambassadors to the Office of the United States Surgeon General in the implementation of the Surgeon General's Health Initiatives. MRCs serve to unite local health professionals and other individuals with relevant health-related skills in their community. The structure of each MRC unit varies, depending on its own unique requirements and on the needs of the people and community that it serves and will aid the local, existing community emergency medical response systems. To obtain more information regarding a MRC program, or to locate a MRC unit in your area, you may access their website at https://mrc.hhs.gov .

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Who can volunteer?

Anyone can volunteer. An emphasis is currently being placed on the recruitment of licensed medical and healthcare volunteers that will satisfy clinical needs and provide surge capacity for public health emergencies. However, volunteers who do not have any medical training are welcomed and are encouraged to register. There will be a need for volunteers with all types of skills and expertise, such as those who are skilled in: interpretation (languages and hearing impaired); administration; transportation training; provision of day care; security; computers; clerical work; data entry; and construction. All volunteers are valued, even if you have no specific qualifications other than the willingness to help.

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If I register, am I committed to respond when called? What if I have obligations that do not allow me to volunteer at the time of an emergency?

Registration in no way commits a volunteer to respond. It is understood that personal circumstances can prevent you from volunteering. Your service is voluntary and you are not legally obligated to assist. The decision to volunteer when you are called to an emergency is up to you. As a volunteer, you should expect to be called to help in public health emergencies at any time. You are encouraged to have a preparedness plan. This preparedness plan will not only help to protect you and your family, but it just might enable you to fulfill your desire to volunteer and assist should an emergency occur.

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I am a retired healthcare professional. Am I still eligible to register?

Absolutely! The value of retired medical personnel for their wealth of knowledge and experience is well recognized. Retired healthcare professionals are more likely to be available during a public health emergency, as currently licensed and employed professional may be needed at their place of employment during a disaster.

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If I am not currently employed, but keep my license current, may I register?

Yes, for many of the same reasons as the person that is retired. Licensed healthcare professionals are needed and are strongly encouraged to register.

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May I register if I'm not currently licensed or practicing in a medical field?

Yes. There will be many needs for unlicensed health professionals, as well as a need for those without medical training who may serve as general volunteers. Whether you are actively licensed, a student, retired health professional, or someone with an interest in volunteering during a health emergency, you are encouraged to register.

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I do not have a medical background; can I still register and volunteer?

Yes, individual citizens interested in volunteering during a disaster are necessary to supporting a public health disaster. The needs of potential assignments are not limited to only healthcare professionals. The site is open to any medical, public health professional/student as well as non-medical individuals.

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I registered several days ago, why haven't I been called up yet?

Registering at this website allows you to be called upon to assist when needed. Although you have not received an assignment that does not mean you will not in the future. Requests for assistance arrive from local Emergency Operations Centers and we will utilize this registry to identify potential volunteers to assist. A disaster is a local event and local volunteer networks are utilized first before calling upon volunteers outside of those networks.

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I am a program administrator and would like to learn more about having my emergency response program included in this System?

If you are a program administrator for an emergency response organization, and would like to learn how your organization can qualify for the program, please contact us.

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FAQ Disclaimer

These FAQs are for informational purposes only. Nothing within these FAQs is meant to provide specific legal guidance or advice to any person. Rather, these FAQs are meant to serve as an assessment tool for individuals who are considering participation in the Volunteer Registry. Readers should consult with their own attorneys about these laws and their applicability to particular situations or organizations.

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Questions?

If you did not see your question in the list above or if you have a general question please contact us. For questions regarding volunteering, you may also call 307-587-5366.

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